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Getting started with AllSeated for Planners

Last Updated: May 25, 2017 04:58PM EDT

Welcome to AllSeated! We are so thrilled that you are here and we want to help you in creating your first event. Follow these steps and you will be a pro in no time!

1. Create Your Event

When you login to AllSeated, you will start on the Events page.

To create a new event, click on the “+ New” icon. You will be directed to a new screen where you can name and customize your event.

Once you have selected an event type, given your event a name, and selected a date for your event click CREATE EVENT.

2. Adding the Venue

Once your event is created, you will be directed to a new screen labeled "Details." From this menu you have full control over who is allowed to participate in your event.

Let's start by adding the venue. For the purposes of this guide, we'll use the Plaza Hotel in New York City:
  • Click the "+ Add Venue" button.
  • The "Add the Venue" window will appear. Begin typing at least the first three letters of the name of your venue in the search box. Click Search.
  • Once you find your venue, hover your mouse over it and click the orange Select button
  • You can choose to invite the venue into your event or select "Not now maybe later."

Congratulations! You've just added the venue to your event.

Note: If you are unable to find your venue already in AllSeated, we'll be happy to add it for you. For details about how to do this, see the article How do I get my Venue's Floorplans into AllSeated?

Inviting Others

To invite other users and vendors, simply click on the “Add” icon. You will be brought to a pop-up menu. Simply enter the name of the user or and a list of suggestions will guide you.

If the business you are trying to invite is not already in our system, you can specify that an invitation be sent to them. They will then be emailed with a link that will allow them to register with AllSeated as a new user and immediately join your event.

3. Seating

The “Seating” menu gives you full control over the physical layout of your event and also allows you manage your guest list. After selecting the venue floorplan of your choice, start creating your event by navigating through the dropdown menu on the left-hand side of your screen.


Under the “Floorplans” tab, you can select from a list of floor plans unique to your selected venue or create your customized floor plan.


Under the “Guests” tab, you can classify select guests through various filters such as Name and RSVP status.


Under the “Layout” tab, you can add a variety of seats, tables, and objects to your floorplan to create the event of your dreams!


In order to edit your tables, chairs, and other objects, simply click on the Object or click and drag over any group of objects. A popup menu will appear and all customization tools can be used to adjust your objects.


The various tool icons located above your floor plan serve different functions:

  • Stats: Displays the number of chairs and tables
  • Ruler: Tool that provides accurate dimensions
  • Grid: Drops a grid over the entire floorplan for more precision
  • Settings: Places minimum distance between tables and chairs
  • Zoom: Zoom in and out for a more detailed look
  • Objects Display: Show or hide the object display options allowing you to adjust the table numbers, seat count, table occupancy, dimensions, etc.
  • Color Display: Visualizes the seating capacity of each table
  • Print: Print your floorplan
  • PDF: Save your floorplan in PDF format

View your floorplan in stunning 3D by clicking on the 3D button in the right-hand corner. In this mode, you can view your event with a Bird's Eye view or First Person view.

4. Guests

The “Guests” menu allows you to control who will be attending your event by importing contacts from Facebook or our AllSeated Excel template. Once you have imported your guests, you can add additional information to individual guests and filter your guest list.

You can also add names manually on the bottom of the page. 


Get more information here about Mastering your Guest List.

5. The Timeline

The “Timeline” feature allows you to organize exactly what will take place during the event. You have full control over not only who will do what, but when and where these activities will take place.

6. Reports

The “Reports” page allows you to generate guest list and floorplan reports. You can customize your reports with our preloaded filters.

Once you generate your report, you have the options to Print, save it as a PDF, or download it as a CSV (Excel) file. 

Now you have successfully created your first event!

*AllSeated automatically saves your event every 30 seconds so don't worry about losing changes.

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